Vacancy Cost Calculator
Lost rent · Turnover · Daily cost analysis
Cleaning, repairs, paint
Zillow, listing fees
Mortgage, tax, insurance
Scale to your portfolio
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Lost Rent
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Turnover & Ads
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Total Vacancy Cost
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Cost Per Day
About This Calculator
The Vacancy Cost Calculator reveals the true financial impact of an empty rental unit. Most landlords underestimate vacancy costs by only counting lost rent — but turnover expenses, advertising, and continued fixed costs add up fast.
The average residential vacancy period is 30–45 days for a prepared landlord. Every extra week costs your portfolio significantly. Reducing vacancy from 45 to 30 days on a $2,000/month unit saves over $1,000 per turnover.
Best practices to minimize vacancy: List 60 days before expiry, keep units well-maintained, respond to maintenance requests quickly, and price competitively to retain good tenants.
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Frequently Asked Questions
What is a good vacancy rate for rental properties?▼
A 5% annual vacancy rate (about 18 days per year) is considered strong. Most investors budget 8–10% vacancy (about 1 month per year). Markets vary — high-demand urban areas may see 3–5% vacancy; slower markets 10–15%.
How do I calculate my vacancy rate?▼
Vacancy Rate = (Vacant Days ÷ Total Days) × 100. Example: 30 vacant days in a year = 30/365 × 100 = 8.2% vacancy rate. Apply this to your rent: 8.2% × $24,000 annual rent = $1,968 in lost income.
What are the biggest turnover costs?▼
Typical turnover costs: professional cleaning ($150–$400), paint touch-up or repaint ($500–$2,000), carpet cleaning or replacement ($200–$1,500), minor repairs ($200–$800), listing/advertising fees ($100–$300). Total average: $1,500–$3,500 per turnover.
How can I reduce tenant turnover?▼
Keep units well-maintained, respond to maintenance requests within 24–48 hours, offer lease renewal incentives, be responsive and professional, and price rent at or slightly below market. Good tenants leave when they feel undervalued or when maintenance is neglected.
Should I offer move-in incentives to reduce vacancy?▼
Yes — one month free rent on a $2,000/mo unit costs $2,000 but fills the unit immediately. Compare that to 2 months vacant ($4,000 lost). Incentives often cost less than extended vacancy, especially in competitive markets.
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